Ivana R.

Responsible for providing secretarial and administrative support to a Senior Executive and his team. Other tasks include covering the CFO secretary during holiday periods. Duties: Provide high level secretarial support to the CIO (Chief Information Officer) Agenda setting. Manage schedules and itineraries Schedule and set up meetings, appointments, conference calls Draw up and distribute minutes of meetings Handling confidential information in line with the firm’s data security protocols Arrange and co-ordinate events and workshops Prepare correspondence, documents, presentations Screen, handle and redirect calls Making travel and accommodation arrangements for the team Track expense claims and prepare expense reports Receiving foreign colleagues and do all arrangements for their long stay (work visa, accommodation, weekends activities) Interact with senior management, clients, external providers