Dear Client,
We are pleased to submit our proposal for the development of an enterprise document management system (EDMS) with AI integration, titled "Development of an EDMS with AI integration Sharepoint Online CoPilot." N&T Negocios y Tecnologias s.r.l. has been operating in the IT industry for over 20 years, specializing in web, mobile, blockchain, and AI projects. Our extensive experience and expertise make us a reliable partner for this project.
The goal of this project is to create an EDMS that automates document processing, enhances document search capabilities, improves information accessibility and collaboration, reduces administrative tasks, and enhances document security and compliance. To achieve these goals, we have identified the following functional requirements:
1. Document Ingestion: Support various document formats, automatic document import from different sources, and manual document upload with metadata tagging.
2. Document Processing: Automatic text extraction using OCR, content analysis, and keyword identification using NLP, and document classification and categorization.
3. Document Storage: Secure document storage with access control and audit trails, version control, and a searchable document repository with full-text indexing.
4. Document Search: Advanced search functionality, integration with Bing search, and faceted search and filtering options.
5. Document Collaboration: Real-time document sharing and collaborative editing, annotation and commenting features, and version control and rollback functionality.
6. Document Security: Role-based access control, encrypted document storage, and secure user authentication and authorization protocols.
7. AI Integration: AI-powered document analysis, automated document summarization, and intelligent search suggestions.
8. Reporting and Analytics: Comprehensive reporting on document usage, customizable dashboards, and insights into document trends and user behavior.
In terms of non-functional requirements, we ensure scalability, performance, availability, security, user-friendly interface, and seamless integration with existing enterprise applications and services.
For the technology stack, we propose using Python, Java, and JavaScript as programming languages, Django and Spring Boot as frameworks, SQL Server, SharePoint, MySQL, PostgreSQL, and Elasticsearch as databases, TensorFlow, PyTorch, and scikit-learn as AI libraries, and Bing Search APIs as the search engine.
The deployment will be cloud-based for scalability and accessibility, with a continuous integration and continuous delivery pipeline for automated updates. We will also provide comprehensive monitoring and logging, regular maintenance, and security updates to ensure system stability.
To measure the success of this project, we will track metrics such as increased document accessibility and